Swindon Rockets Powerchair Football Club Constitution
1.The club shall be called Swindon Rockets Powerchair Football Club, sometimes referred to as Swindon Rockets PFC.
2.Objectives – The objectives of the Club shall be to provide accessible facilities, promote the game of powerchair football and association football, to arrange matches and social activities for its members and community participation in the same.
3.Status of Rules – These rules(The Club Rules) form a binding agreement between each member of the Club.
4.Rules & Regulations
(a)The members of the Club shall exercise their rights, powers and duties and shall where appropriate use their best endeavours to ensure that others conduct themselves so that the business and affairs of the club are carried out in accordance with the rules and regulations of The Football Association Limited(the FA), The Wheelchair Football Association(the WFA), County Football Association to which the Club is affiliated(Wiltshire FA) and competitions in which the Club participates, for the time being in force.
(b)No alterations to the Club Rules shall be effective without prior written approval by the Parent County Association. The FA and the Parent County Association reserve the right to approve any proposed changes to the club rules.
(c)The club will also abide by The FA’s Child Protection Policies and Procedures, Codes of Conduct and Equal Opportunity and Anti-Discrimination Policy as shall be in place from time to time.
5.Club Membership
(a)The members of the club from time to time shall be those persons listed in the register of members(the Membership Register) which shall be maintained by the Club Secretary.
(b)Members will be enrolled in the following three categories
Swindon Rockets Powerchair Football Club Constitution:
Full membership – which shall be open to any disabled person as defined by the social model of disability whose condition prohibits their participation in association football, who has an interest in powerchair football. Full members have voting rights at AGMs and EGMs.
Associate Member – is available to any other individual who supports the aims and objectives of Swindon Rockets PFC. Associate members do not have voting rights at AGMs and EGMs.
Affiliate Members – is available to any organisation that supports the aims and objectives of Swindon Rockets PFC. Affiliate members do not have voting rights at AGMs and EGMs.
Any person who wishes to be a member must apply on the Membership Application Form and deliver it to the Club. Election to membership shall be at the discretion of the club committee and granted in accordance with the anti-discrimination and equality policies which are in place from time to time. An appeal against refusal maybe made to the club committee in accordance with the Complaints Procedure in force from time to time. Membership shall become effective upon an applicants name being entered in the membership register. In the event of a member’s resignation or expulsion, his or her name shall be removed from the Membership Register. The FA and Parent County Association shall be given access to the membership Register on demand.
Annual Membership Fee - An annual fee payable by each member shall be determined from time to time by the club committee and set at a level that will not pose a significant obstacle to community participation. Any fee shall be payable on a successful application for membership and annually by each member. Fees shall not be repayable.
Resignation and Expulsion - A member shall cease to be a member of the Club if, and from the date on which he/she gives notice to the club committee of his/her resignation.. A member whose annual membership fee or further subscription is more than two(2)months in arrears shall be deemed to have resigned. The Club Committee shall have the power to expel a member when, in its opinion, it would not be in the interests of the club for them to remain a member. An appeal against such a decision may be made to the club committee in accordance with the complaints procedure in force from time to time. A member who resigns or is expelled shall not be entitled to claim any, or a share of any, of the income and assets of the club(Club Property)
Club Committee - The club committee shall consist of the following Club Officers:
Chairperson
Vice Chairperson
Treasurer
Secretary
Welfare Officer
and up to 5 other members, elected at an Annual General Meeting(AGM).
Each club officer and club committee member shall hold office from the date of the appointment until the next AGM unless otherwise resolved at an Extraordinary General Meeting(EGM). One person may hold no more than two positions of club officer at any time. The Club Committee shall be responsible for the management of all the affairs of the Club. Decisions of the club committee shall be made by a simple majority of those attending the club committee meeting. The Chairperson of the club committee shall have a casting vote in the event of a tie. Meetings of the club committee shall be chaired by the chairman or in their absence, by a designated Club Committee Member.
The Swindon Rockets Powerchair Football Club Constitution quorum for the transaction of business of the club committee shall be:
1.Decisions of the club committee at meetings shall be entered into the minute book of the club to be maintained by the Club Secretary.
2.Any member of the club committee may call a meeting of the club committee by giving no less than seven days notice to all members of the Club Committee. The club committee shall not hold less than four meetings a year.
3.An outgoing member of the Club Committee may be re-elected. Any vacancy on the club committee which arises between Annual General Meetings shall be filled by a member proposed by one and seconded by another of the remaining club committee members and approved by a simple majority of the remaining club committee members. Save as provided for in the Rules and Regulations of the FA, the parent county association(Wiltshire FA) and any applicable competition, the club committee shall have the power to decide all questions and disputes arising in respect of any issue concerning club rules
4.The position of Club Officer shall be vacated if such a person is subject to a decision of the FA that such a person is suspended from holding office or from taking part in any football activity relating to administration or management of a football club.
Annual and Extraordinary General Meetings
An AGM shall be held in each year for the following reasons:
1.receive a report of the activities of the Club over the previous year
2.receive a report of the clubs finances over the previous year
3.
(a)Elect the members of the Club Committee: andiv)consider any other business
(b)Nominations for election of members or parent/legal guardian of members aged under 18 years of age as club officers or as members of the Club Committee shall be made in writing by the proposer and seconder, both of whom must be an existing member of the club to the Club Secretary not less than 21 days before the AGM. Notice of any resolution to be proposed at the AGM shall be given in writing to the Club Secretary not less than 21 days before the meeting.
(c)An EGM may be called at any time by the club committee and shall be called within 21 days of the receipt by the Club Secretary of a requisition in writing, signed by not less than five members stating the purposes for which the meeting is required and the resolutions proposed. Business at an EGM may be any business that maybe transacted at an AGM.
(d)The Secretary shall send to each member at their last known address written notice of the date of a General Meeting(whether an AGM or an EGM) together with the resolutions proposed at least 14 days before the meeting.
(e)The quorum for a General Meeting shall be two club officers. and one Committee Member.
(f)The Chairperson, or in their absence a member selected by the club committee, shall take the chair. Each member present shall have one vote and resolutions shall be passed by a simple majority. In the event of an equality of votes, the Chairperson of the meeting shall have a casting vote.
(g)The Club Secretary, or in their absence a member of club committee, shall enter Minutes of General Meetings into the Minutes Book of the Club.
Club Finances
A bank account shall be opened and maintained in the name of the Club(Club Account). Designated account signatories shall be the Treasurer and two nominated members of the club committee. No sum shall be drawn from the Club Account except by cheque signed by two of the three designated signatories. All monies payable to the club shall be received by the Treasurer and deposited in the Club Account. The Club Property shall be applied only in furtherance of the objects of the club. The distribution of profits or proceeds arising from the sale of Club Property is prohibited. The Club Committee shall have the power to authorise the payment of remuneration and expenses to any member of the Club (although a Club shall not remunerate a member for playing) and to any other person or persons for services rendered to the Club. The Club may provide sporting and related social facilities, sporting equipment, coaching, courses, insurance cover, medical treatment, away-match expenses, post match refreshments and other ordinary benefits of Community Amateur Sports Clubs as provided for in the Finance Act2002.
The club may also in connection with the sports purposes of the Club also sell and supply food, drink and related sports clothing and equipment, employ members(although not for playing) and remunerate them for providing goods and services on fair terms set by the club committee without the person concerned being present and/or pay for reasonable hospitality for visiting teams and guests.
The club may also inform the club committee and members acting improperly in the course of the running of the Club against any liability incurred in the proper running of the Club(but only to the extent of its assets).
The club shall keep accounting records for recording the fact and nature of all payments and receipts so as to disclose,
with reasonable accuracy, at any time, the financial position, including the assets and liabilities of the Club. The club must retain its accounting records for at least six years. The Club shall prepare an annual Financial Statement, in such format as shall be available from the FA from time to time. The Financial Statement shall be verified by an independent appropriately qualified accountant and shall be approved by members at the Annual General Meeting. A copy of any Financial Statement shall, on demand, be forwarded to the FA. The Club Property, other than the Club Account, shall be vested in not less than two and no more than four custodians, one of whom shall be the Treasurer who shall deal with Club Property as directed by decisions of the club committee and entry in the Minute Book shall be conclusive evidence of such a decision.
The Custodians shall be appointed by the club in a Annual General Meeting(AGM) or Extraordinary General Meeting(EGM) and shall hold office until death or resignation unless removed by a resolution passed at an Annual General Meeting(AGM). On their removal or resignation a Custodian shall execute a conveyance in such form as is published by the FA from time to time to a newly elected Custodian. Or the existing Custodians as directed by the Club Committee. The club shall make a copy of any conveyance available to the FA. On the death of a Custodian, any Club Property vested in them shall vest automatically in the surviving Custodians. If there is only one surviving Custodian, an Extraordinary General Meeting(EGM) shall be convened as soon as possible to appoint another Custodian. The Custodians shall be entitled to an indemnity out of Club Property for all expenses and other liabilities reasonably incurred by them in carrying out their duties.
Dissolution
A resolution to dissolve the Club shall only be proposed at an Annual General Meeting(AGM) or Extra Ordinary Meeting(EGM) and shall be carried by a majority of at least three quarters of members present. The dissolution shall take effect from the date of their solution and the members of the Club Committee shall be responsible for the winding up of the assets and liabilities of the Club. Any surplus assets remaining after the discharge of the debts and liabilities of the Club shall be transferred to another club, a competition, the parent county association(Wiltshire FA) or The FA for use by them for any related community sports.
06/10/08
1.The club shall be called Swindon Rockets Powerchair Football Club, sometimes referred to as Swindon Rockets PFC.
2.Objectives – The objectives of the Club shall be to provide accessible facilities, promote the game of powerchair football and association football, to arrange matches and social activities for its members and community participation in the same.
3.Status of Rules – These rules(The Club Rules) form a binding agreement between each member of the Club.
4.Rules & Regulations
(a)The members of the Club shall exercise their rights, powers and duties and shall where appropriate use their best endeavours to ensure that others conduct themselves so that the business and affairs of the club are carried out in accordance with the rules and regulations of The Football Association Limited(the FA), The Wheelchair Football Association(the WFA), County Football Association to which the Club is affiliated(Wiltshire FA) and competitions in which the Club participates, for the time being in force.
(b)No alterations to the Club Rules shall be effective without prior written approval by the Parent County Association. The FA and the Parent County Association reserve the right to approve any proposed changes to the club rules.
(c)The club will also abide by The FA’s Child Protection Policies and Procedures, Codes of Conduct and Equal Opportunity and Anti-Discrimination Policy as shall be in place from time to time.
5.Club Membership
(a)The members of the club from time to time shall be those persons listed in the register of members(the Membership Register) which shall be maintained by the Club Secretary.
(b)Members will be enrolled in the following three categories
Swindon Rockets Powerchair Football Club Constitution:
Full membership – which shall be open to any disabled person as defined by the social model of disability whose condition prohibits their participation in association football, who has an interest in powerchair football. Full members have voting rights at AGMs and EGMs.
Associate Member – is available to any other individual who supports the aims and objectives of Swindon Rockets PFC. Associate members do not have voting rights at AGMs and EGMs.
Affiliate Members – is available to any organisation that supports the aims and objectives of Swindon Rockets PFC. Affiliate members do not have voting rights at AGMs and EGMs.
Any person who wishes to be a member must apply on the Membership Application Form and deliver it to the Club. Election to membership shall be at the discretion of the club committee and granted in accordance with the anti-discrimination and equality policies which are in place from time to time. An appeal against refusal maybe made to the club committee in accordance with the Complaints Procedure in force from time to time. Membership shall become effective upon an applicants name being entered in the membership register. In the event of a member’s resignation or expulsion, his or her name shall be removed from the Membership Register. The FA and Parent County Association shall be given access to the membership Register on demand.
Annual Membership Fee - An annual fee payable by each member shall be determined from time to time by the club committee and set at a level that will not pose a significant obstacle to community participation. Any fee shall be payable on a successful application for membership and annually by each member. Fees shall not be repayable.
Resignation and Expulsion - A member shall cease to be a member of the Club if, and from the date on which he/she gives notice to the club committee of his/her resignation.. A member whose annual membership fee or further subscription is more than two(2)months in arrears shall be deemed to have resigned. The Club Committee shall have the power to expel a member when, in its opinion, it would not be in the interests of the club for them to remain a member. An appeal against such a decision may be made to the club committee in accordance with the complaints procedure in force from time to time. A member who resigns or is expelled shall not be entitled to claim any, or a share of any, of the income and assets of the club(Club Property)
Club Committee - The club committee shall consist of the following Club Officers:
Chairperson
Vice Chairperson
Treasurer
Secretary
Welfare Officer
and up to 5 other members, elected at an Annual General Meeting(AGM).
Each club officer and club committee member shall hold office from the date of the appointment until the next AGM unless otherwise resolved at an Extraordinary General Meeting(EGM). One person may hold no more than two positions of club officer at any time. The Club Committee shall be responsible for the management of all the affairs of the Club. Decisions of the club committee shall be made by a simple majority of those attending the club committee meeting. The Chairperson of the club committee shall have a casting vote in the event of a tie. Meetings of the club committee shall be chaired by the chairman or in their absence, by a designated Club Committee Member.
The Swindon Rockets Powerchair Football Club Constitution quorum for the transaction of business of the club committee shall be:
1.Decisions of the club committee at meetings shall be entered into the minute book of the club to be maintained by the Club Secretary.
2.Any member of the club committee may call a meeting of the club committee by giving no less than seven days notice to all members of the Club Committee. The club committee shall not hold less than four meetings a year.
3.An outgoing member of the Club Committee may be re-elected. Any vacancy on the club committee which arises between Annual General Meetings shall be filled by a member proposed by one and seconded by another of the remaining club committee members and approved by a simple majority of the remaining club committee members. Save as provided for in the Rules and Regulations of the FA, the parent county association(Wiltshire FA) and any applicable competition, the club committee shall have the power to decide all questions and disputes arising in respect of any issue concerning club rules
4.The position of Club Officer shall be vacated if such a person is subject to a decision of the FA that such a person is suspended from holding office or from taking part in any football activity relating to administration or management of a football club.
Annual and Extraordinary General Meetings
An AGM shall be held in each year for the following reasons:
1.receive a report of the activities of the Club over the previous year
2.receive a report of the clubs finances over the previous year
3.
(a)Elect the members of the Club Committee: andiv)consider any other business
(b)Nominations for election of members or parent/legal guardian of members aged under 18 years of age as club officers or as members of the Club Committee shall be made in writing by the proposer and seconder, both of whom must be an existing member of the club to the Club Secretary not less than 21 days before the AGM. Notice of any resolution to be proposed at the AGM shall be given in writing to the Club Secretary not less than 21 days before the meeting.
(c)An EGM may be called at any time by the club committee and shall be called within 21 days of the receipt by the Club Secretary of a requisition in writing, signed by not less than five members stating the purposes for which the meeting is required and the resolutions proposed. Business at an EGM may be any business that maybe transacted at an AGM.
(d)The Secretary shall send to each member at their last known address written notice of the date of a General Meeting(whether an AGM or an EGM) together with the resolutions proposed at least 14 days before the meeting.
(e)The quorum for a General Meeting shall be two club officers. and one Committee Member.
(f)The Chairperson, or in their absence a member selected by the club committee, shall take the chair. Each member present shall have one vote and resolutions shall be passed by a simple majority. In the event of an equality of votes, the Chairperson of the meeting shall have a casting vote.
(g)The Club Secretary, or in their absence a member of club committee, shall enter Minutes of General Meetings into the Minutes Book of the Club.
Club Finances
A bank account shall be opened and maintained in the name of the Club(Club Account). Designated account signatories shall be the Treasurer and two nominated members of the club committee. No sum shall be drawn from the Club Account except by cheque signed by two of the three designated signatories. All monies payable to the club shall be received by the Treasurer and deposited in the Club Account. The Club Property shall be applied only in furtherance of the objects of the club. The distribution of profits or proceeds arising from the sale of Club Property is prohibited. The Club Committee shall have the power to authorise the payment of remuneration and expenses to any member of the Club (although a Club shall not remunerate a member for playing) and to any other person or persons for services rendered to the Club. The Club may provide sporting and related social facilities, sporting equipment, coaching, courses, insurance cover, medical treatment, away-match expenses, post match refreshments and other ordinary benefits of Community Amateur Sports Clubs as provided for in the Finance Act2002.
The club may also in connection with the sports purposes of the Club also sell and supply food, drink and related sports clothing and equipment, employ members(although not for playing) and remunerate them for providing goods and services on fair terms set by the club committee without the person concerned being present and/or pay for reasonable hospitality for visiting teams and guests.
The club may also inform the club committee and members acting improperly in the course of the running of the Club against any liability incurred in the proper running of the Club(but only to the extent of its assets).
The club shall keep accounting records for recording the fact and nature of all payments and receipts so as to disclose,
with reasonable accuracy, at any time, the financial position, including the assets and liabilities of the Club. The club must retain its accounting records for at least six years. The Club shall prepare an annual Financial Statement, in such format as shall be available from the FA from time to time. The Financial Statement shall be verified by an independent appropriately qualified accountant and shall be approved by members at the Annual General Meeting. A copy of any Financial Statement shall, on demand, be forwarded to the FA. The Club Property, other than the Club Account, shall be vested in not less than two and no more than four custodians, one of whom shall be the Treasurer who shall deal with Club Property as directed by decisions of the club committee and entry in the Minute Book shall be conclusive evidence of such a decision.
The Custodians shall be appointed by the club in a Annual General Meeting(AGM) or Extraordinary General Meeting(EGM) and shall hold office until death or resignation unless removed by a resolution passed at an Annual General Meeting(AGM). On their removal or resignation a Custodian shall execute a conveyance in such form as is published by the FA from time to time to a newly elected Custodian. Or the existing Custodians as directed by the Club Committee. The club shall make a copy of any conveyance available to the FA. On the death of a Custodian, any Club Property vested in them shall vest automatically in the surviving Custodians. If there is only one surviving Custodian, an Extraordinary General Meeting(EGM) shall be convened as soon as possible to appoint another Custodian. The Custodians shall be entitled to an indemnity out of Club Property for all expenses and other liabilities reasonably incurred by them in carrying out their duties.
Dissolution
A resolution to dissolve the Club shall only be proposed at an Annual General Meeting(AGM) or Extra Ordinary Meeting(EGM) and shall be carried by a majority of at least three quarters of members present. The dissolution shall take effect from the date of their solution and the members of the Club Committee shall be responsible for the winding up of the assets and liabilities of the Club. Any surplus assets remaining after the discharge of the debts and liabilities of the Club shall be transferred to another club, a competition, the parent county association(Wiltshire FA) or The FA for use by them for any related community sports.
06/10/08